{"id":29680,"date":"2021-01-07T15:09:07","date_gmt":"2021-01-07T20:09:07","guid":{"rendered":"https:\/\/crowdcontent.com\/blog\/?p=29680"},"modified":"2024-04-25T10:35:23","modified_gmt":"2024-04-25T10:35:23","slug":"45-proofreading-tips","status":"publish","type":"post","link":"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/","title":{"rendered":"45 Proofreading Tips and Tricks for Error-Free Copy"},"content":{"rendered":"\n<p>One of the best ways to boost your credibility as a writer is to deliver pristine copy. Online grammar tools and spellcheckers can only do so much, however, so we&#8217;ve compiled some essential proofreading tips and tricks.<\/p>\n\n\n\n<p>Proofreading requires a serious commitment of time and attention to detail, but it pays off in the long run. By consistently providing clients with publish-ready copy, you&#8217;re demonstrating you&#8217;re a writer they can depend on.<\/p>\n\n\n\n<p>Here are 45 proofreading tips and tricks to get you started.<\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Here+are+45+proofreading+tips+and+tricks+every+writer+should+know%3A&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">Here are 45 proofreading tips and tricks every writer should know. <\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Here+are+45+proofreading+tips+and+tricks+every+writer+should+know%3A&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_66_1 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #454545;color:#454545\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #454545;color:#454545\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Set_the_Stage_for_Success\" title=\"Set the Stage for Success\">Set the Stage for Success<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#1_Keep_a_Grammar_or_Style_Guide_Nearby\" title=\"1. Keep a Grammar or Style Guide Nearby\">1. Keep a Grammar or Style Guide Nearby<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#2_Review_Project-Specific_Guidelines\" title=\"2. Review Project-Specific Guidelines\">2. Review Project-Specific Guidelines<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#3_Know_Your_Weaknesses\" title=\"3. Know Your Weaknesses\">3. Know Your Weaknesses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#4_Get_Your_Draft_Into_Top_Shape\" title=\"4. Get Your Draft Into Top Shape\">4. Get Your Draft Into Top Shape<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#5_Dont_Proofread_Until_Your_Final_Draft\" title=\"5. Don&#8217;t Proofread Until Your Final Draft\">5. Don&#8217;t Proofread Until Your Final Draft<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#6_Commit_the_Time_to_Proofreading\" title=\"6. Commit the Time to Proofreading\">6. Commit the Time to Proofreading<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#7_Avoid_Distractions\" title=\"7. Avoid Distractions\">7. Avoid Distractions<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Get_a_Fresh_Perspective_on_Your_Writing\" title=\"Get a Fresh Perspective on Your Writing\">Get a Fresh Perspective on Your Writing<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#8_Step_Away_From_Your_Desk\" title=\"8. Step Away From Your Desk\">8. Step Away From Your Desk<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#9_Proofread_in_a_Different_Font\" title=\"9. Proofread in a Different Font\">9. Proofread in a Different Font<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#10_Zoom_in_on_the_Words\" title=\"10. Zoom in on the Words\">10. Zoom in on the Words<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#11_Change_the_Layout_of_the_Page\" title=\"11. Change the Layout of the Page\">11. Change the Layout of the Page<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#12_Edit_a_Hard_Copy\" title=\"12. Edit a Hard Copy\">12. Edit a Hard Copy<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Proofreading_Tips_and_Tricks_to_Try\" title=\"Proofreading Tips and Tricks to Try\">Proofreading Tips and Tricks to Try<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#13_Slow_Down\" title=\"13. Slow Down\">13. Slow Down<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#14_Read_a_Line_at_a_Time\" title=\"14. Read a Line at a Time\">14. Read a Line at a Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#15_Be_Systematic\" title=\"15. Be Systematic\">15. Be Systematic<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#16_Read_Out_Loud\" title=\"16. Read Out Loud\">16. Read Out Loud<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#17_Start_From_the_End\" title=\"17. Start From the End\">17. Start From the End<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#18_Ask_Someone_Else_to_Proofread\" title=\"18. Ask Someone Else to Proofread\">18. Ask Someone Else to Proofread<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#19_Use_an_Online_Grammar_Check\" title=\"19. Use an Online Grammar Check\">19. Use an Online Grammar Check<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Know_What_Mistakes_Youre_Looking_For\" title=\"Know What Mistakes You&#8217;re Looking For\">Know What Mistakes You&#8217;re Looking For<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#20_Examine_Sentence_Structure\" title=\"20. Examine Sentence Structure\">20. Examine Sentence Structure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#21_Review_Punctuation_Marks\" title=\"21. Review Punctuation Marks\">21. Review Punctuation Marks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#22_Watch_the_Placement_of_Commas\" title=\"22. Watch the Placement of Commas\">22. Watch the Placement of Commas<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#23_Scan_for_Spelling_Mistakes_and_Typos\" title=\"23. Scan for Spelling Mistakes and Typos\">23. Scan for Spelling Mistakes and Typos<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#24_Check_Words_for_Meaning\" title=\"24. Check Words for Meaning\">24. Check Words for Meaning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#25_Make_Sure_Subjects_and_Verbs_Agree\" title=\"25. Make Sure Subjects and Verbs Agree\">25. Make Sure Subjects and Verbs Agree<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#26_Use_Parallel_Structure\" title=\"26. Use Parallel Structure\">26. Use Parallel Structure<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Aim_for_Accuracy\" title=\"Aim for Accuracy\">Aim for Accuracy<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#27_Confirm_Names_and_Details\" title=\"27. Confirm Names and Details\">27. Confirm Names and Details<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#28_Do_the_Math_Again\" title=\"28. Do the Math Again\">28. Do the Math Again<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#29_Check_Quotations\" title=\"29. Check Quotations\">29. Check Quotations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#30_Confirm_Your_Sources\" title=\"30. Confirm Your Sources\">30. Confirm Your Sources<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Format_Consistently\" title=\"Format Consistently\">Format Consistently<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#31_Watch_the_Style_of_Your_Numbers\" title=\"31. Watch the Style of Your Numbers\">31. Watch the Style of Your Numbers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#32_Check_Each_Header\" title=\"32. Check Each Header\">32. Check Each Header<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#33_Review_Bullets_and_Lists\" title=\"33. Review Bullets and Lists\">33. Review Bullets and Lists<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#34_Look_Over_Each_Table\" title=\"34. Look Over Each Table\">34. Look Over Each Table<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#35_Inspect_the_Footnotes_and_Endnotes\" title=\"35. Inspect the Footnotes and Endnotes\">35. Inspect the Footnotes and Endnotes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#36_Check_the_Numbering\" title=\"36. Check the Numbering\">36. Check the Numbering<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-43\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#37_Review_Cross-References\" title=\"37. Review Cross-References\">37. Review Cross-References<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-44\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#The_Final_Steps\" title=\"The Final Steps\">The Final Steps<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-45\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#38_Be_Consistent_With_Your_Edits\" title=\"38. Be Consistent With Your Edits\">38. Be Consistent With Your Edits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-46\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#39_Make_Sure_the_Links_Work\" title=\"39. Make Sure the Links Work\">39. Make Sure the Links Work<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-47\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#40_Perform_One_More_Check\" title=\"40. Perform One More Check\">40. Perform One More Check<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-48\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#Sharpen_Your_Proofreading_Skills\" title=\"Sharpen Your Proofreading Skills\">Sharpen Your Proofreading Skills<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-49\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#41_Make_a_Checklist\" title=\"41. Make a Checklist\">41. Make a Checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-50\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#42_Create_a_Proofreading_Routine\" title=\"42. Create a Proofreading Routine\">42. Create a Proofreading Routine<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-51\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#43_Read_Critically\" title=\"43. Read Critically\">43. Read Critically<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-52\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#44_Commit_to_Lifelong_Learning\" title=\"44. Commit to Lifelong Learning\">44. Commit to Lifelong Learning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-53\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#45_Remember_Its_a_Process\" title=\"45. Remember, It&#8217;s a Process\">45. Remember, It&#8217;s a Process<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Set_the_Stage_for_Success\"><\/span>Set the Stage for Success<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Keep_a_Grammar_or_Style_Guide_Nearby\"><\/span>1. Keep a Grammar or Style Guide Nearby<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You can&#8217;t proofread properly unless you know standard grammar rules and style conventions. Even the most seasoned writers consult a print or online resource when needed. Try&nbsp;<a href=\"https:\/\/www.apstylebook.com\/\">The Associated Press Stylebook<\/a>,&nbsp;<a href=\"https:\/\/www.quickanddirtytips.com\/grammar-girl\">Grammar Girl<\/a>&nbsp;or Purdue University&#8217;s&nbsp;<a href=\"https:\/\/owl.purdue.edu\/owl\/purdue_owl.html\">Online Writing Lab<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Review_Project-Specific_Guidelines\"><\/span>2. Review Project-Specific Guidelines<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Some companies have internal style requirements. Know in advance the expectations for style choices such as serial commas or British spelling.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Know_Your_Weaknesses\"><\/span>3. Know Your Weaknesses<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>We all have words that we struggle with or habits that are hard to break. Keep a personal checklist of errors that you tend to make and watch for them when proofreading.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Get_Your_Draft_Into_Top_Shape\"><\/span>4. Get Your Draft Into Top Shape<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Proofreading can&#8217;t fix overall problems with structure and organization, so make sure your work is the best you can make it before doing a final check. Read up on best practices \u2014 vary sentence length and construction; remove unnecessary words; use direct language; and write in&nbsp;<a href=\"https:\/\/www.crowdcontent.com\/blog\/2020\/12\/10\/what-is-active-voice-in-writing\/\">active voice<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Dont_Proofread_Until_Your_Final_Draft\"><\/span>5. Don&#8217;t Proofread Until Your Final Draft<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Fix mistakes as you catch them during writing and editing, but don&#8217;t start a thorough proofread if your writing is a work-in-progress. Proofreading should be your final stage; otherwise, it becomes an editing session.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Commit_the_Time_to_Proofreading\"><\/span>6. Commit the Time to Proofreading<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Thorough proofreading takes time. Set aside a block of time well before a deadline so that you&#8217;re not rushed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"7_Avoid_Distractions\"><\/span>7. Avoid Distractions<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Find a quiet spot to work or get a set of earplugs so you can focus on the task at hand. Proofreading is careful, detailed work and it&#8217;s hard to do it well if you&#8217;re constantly interrupted.<\/p>\n\n\n\n<figure class=\"wp-block-image size-post-width\"><img loading=\"lazy\" decoding=\"async\" width=\"730\" height=\"382\" src=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-TW-730x382.jpg\" alt=\"Proofreading-Tip-TW\" class=\"wp-image-29692\" srcset=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-TW-730x382.jpg 730w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-TW-320x167.jpg 320w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-TW-768x402.jpg 768w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-TW.jpg 1200w\" sizes=\"(max-width: 730px) 100vw, 730px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Get_a_Fresh_Perspective_on_Your_Writing\"><\/span>Get a Fresh Perspective on Your Writing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>It&#8217;s hard to switch from writing to proofreading, as explained so well in this&nbsp;<a href=\"https:\/\/www.wired.com\/2014\/08\/wuwt-typos\/\">Wired article<\/a>. When your brain is familiar with the text, it tends to skip over typos and errors. Try some of these proofreading tips and tricks to make your brain think it&#8217;s reading copy for the first time.<\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=When+your+brain+is+familiar+with+the+text%2C+it+tends+to+skip+over+typos+and+errors.+Try+some+of+these+%23proofreading+tips+and+tricks+to+make+your+brain+think+it%27s+reading+copy+for+the+first+time.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">When your brain is familiar with the text, it tends to skip over typos and errors. Try some of these proofreading tips and tricks to make your brain think it&#8217;s reading copy for the first time.<\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=When+your+brain+is+familiar+with+the+text%2C+it+tends+to+skip+over+typos+and+errors.+Try+some+of+these+%23proofreading+tips+and+tricks+to+make+your+brain+think+it%27s+reading+copy+for+the+first+time.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"8_Step_Away_From_Your_Desk\"><\/span>8. Step Away From Your Desk<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Finished your final draft? Take a break and do something else before proofreading. Fresh eyes can spot errors much more easily.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"9_Proofread_in_a_Different_Font\"><\/span>9. Proofread in a Different Font<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Change the font of your document to one you rarely use. Your brain will slow down as you&#8217;re reading to get used to the new shapes it&#8217;s interpreting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"10_Zoom_in_on_the_Words\"><\/span>10. Zoom in on the Words<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Try viewing your document at 200% or more when proofreading. When the words fill up more of your screen, individual letters stand out and you can more easily pick out typos and errors.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"11_Change_the_Layout_of_the_Page\"><\/span>11. Change the Layout of the Page<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>It&#8217;s easy to start skipping words in a line of text that&#8217;s the full-width of your page. Try setting two-inch-wide margins on the left and right of your document so you&#8217;re reading fewer words per line. Formatting the copy into two columns does the same trick.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"12_Edit_a_Hard_Copy\"><\/span>12. Edit a Hard Copy<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Give your eyes a break from the screen and print out a hard copy. Changing the medium gives your work a completely different feel.<\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=%23Proofreading+tip%3A+Give+your+eyes+a+break+from+the+screen+and+print+out+a+hard+copy.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">Proofreading tip: Give your eyes a break from the screen and print out a hard copy.<\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=%23Proofreading+tip%3A+Give+your+eyes+a+break+from+the+screen+and+print+out+a+hard+copy.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Proofreading_Tips_and_Tricks_to_Try\"><\/span>Proofreading Tips and Tricks to Try<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"13_Slow_Down\"><\/span>13. Slow Down<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Proofread slowly so you can examine each letter, word and sentence. If you start speeding up, you&#8217;re likely looking only at groups of words.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"14_Read_a_Line_at_a_Time\"><\/span>14. Read a Line at a Time<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>When proofreading a hard copy, place a sheet of paper underneath each line as you read. Move the sheet down as you finish each line. This forces you to concentrate only on what you see.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"15_Be_Systematic\"><\/span>15. Be Systematic<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Proofread in stages to ensure nothing falls through the cracks. For example, read your work once for spelling, and then move to punctuation. This means making multiple passes, but you can focus on one error at a time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"16_Read_Out_Loud\"><\/span>16. Read Out Loud<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Every word gets your attention when you read out loud.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"17_Start_From_the_End\"><\/span>17. Start From the End<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Try proofreading from the end of your document to the beginning, one sentence at a time. You&#8217;re no longer reading for meaning and can study each sentence on its own merits.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"18_Ask_Someone_Else_to_Proofread\"><\/span>18. Ask Someone Else to Proofread<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Ask a colleague or friend to proof your writing. They may catch errors that you didn&#8217;t even know you were making.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"19_Use_an_Online_Grammar_Check\"><\/span>19. Use an Online Grammar Check<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Run your copy through an online grammar tool. Remember that software programs won&#8217;t catch all mistakes, and you still need to make a judgment call about whether the recommendations are correct.<\/p>\n\n\n\n<figure class=\"wp-block-image size-post-width\"><img loading=\"lazy\" decoding=\"async\" width=\"730\" height=\"730\" src=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-IG-1-730x730.jpg\" alt=\"Proofreading-Tip-IG-1\" class=\"wp-image-29698\" srcset=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-IG-1-730x730.jpg 730w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-IG-1-320x320.jpg 320w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-IG-1-768x768.jpg 768w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Proofreading-Tip-IG-1.jpg 1080w\" sizes=\"(max-width: 730px) 100vw, 730px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Know_What_Mistakes_Youre_Looking_For\"><\/span>Know What Mistakes You&#8217;re Looking For<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>We can&#8217;t cover all the mechanics of writing in this article, but you can watch for commonly made mistakes with these proofreading tips and tricks.<\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Watch+for+commonly+made+mistakes+with+these+%23proofreading+tips+and+tricks%3A&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">Watch for commonly made mistakes with these proofreading tips and tricks!<\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Watch+for+commonly+made+mistakes+with+these+%23proofreading+tips+and+tricks%3A&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"20_Examine_Sentence_Structure\"><\/span>20. Examine Sentence Structure<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Study each sentence separately. Try to spot fragments and run-on sentences, and consider if ambiguous pronouns or dangling modifiers are causing confusion.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"21_Review_Punctuation_Marks\"><\/span>21. Review Punctuation Marks<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Pause each time you encounter punctuation such as a hyphen, colon, semi-colon or apostrophe, and make sure it&#8217;s used correctly.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"22_Watch_the_Placement_of_Commas\"><\/span>22. Watch the Placement of Commas<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Commas are one of the most commonly used punctuation marks but can be hard to get right. Familiarize yourself with comma&nbsp;<a href=\"https:\/\/www.iue.edu\/hss\/writingcenter\/documents\/Commas.pdf\">usage rules<\/a>&nbsp;so you can place them appropriately in your copy.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"23_Scan_for_Spelling_Mistakes_and_Typos\"><\/span>23. Scan for Spelling Mistakes and Typos<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Now, look at individual words. Check for proper spelling and words that are missing, repeated or in the wrong spot. This is also a good time to check the spacing between words and sentences.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"24_Check_Words_for_Meaning\"><\/span>24. Check Words for Meaning<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Watch for homonyms, which sound the same but have different meanings. For example, people often confuse &#8220;affect&#8221; and &#8220;effect&#8221; when writing.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"25_Make_Sure_Subjects_and_Verbs_Agree\"><\/span>25. Make Sure Subjects and Verbs Agree<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The subject of a sentence can be singular or plural. Look to see that the corresponding verb agrees with the subject.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"26_Use_Parallel_Structure\"><\/span>26. Use Parallel Structure<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Parallelism ensures that all words or phrases in a series have a similar pattern to improve readability. For example, choose a structure for a set of bullet points, such as starting each one with a word in gerund form (ending in &#8220;-ing&#8221;).<\/p>\n\n\n\n<figure class=\"wp-block-image size-post-width\"><img loading=\"lazy\" decoding=\"async\" width=\"730\" height=\"730\" src=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Common-Writing-Mistakes-730x730.jpg\" alt=\"Common-Writing-Mistakes\" class=\"wp-image-29701\" srcset=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Common-Writing-Mistakes-730x730.jpg 730w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Common-Writing-Mistakes-320x320.jpg 320w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Common-Writing-Mistakes-768x768.jpg 768w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Common-Writing-Mistakes.jpg 1080w\" sizes=\"(max-width: 730px) 100vw, 730px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Aim_for_Accuracy\"><\/span>Aim for Accuracy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In addition to proofreading for grammar and style, do some fact-checking to make sure the content of your work is accurate.<\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=%23WritingTip%3A+In+addition+to+%23proofreading+for+grammar+and+style%2C+always+do+some+fact-checking+to+make+sure+the+content+of+your+work+is+accurate.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">Writing Tip: In addition to proofreading for grammar and style, always do some fact-checking to make sure the content of your work is accurate.<\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=%23WritingTip%3A+In+addition+to+%23proofreading+for+grammar+and+style%2C+always+do+some+fact-checking+to+make+sure+the+content+of+your+work+is+accurate.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"27_Confirm_Names_and_Details\"><\/span>27. Confirm Names and Details<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Review names of people, places and organizations for correctness and spelling. Confirm that addresses, phone numbers, dates and times are correct.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"28_Do_the_Math_Again\"><\/span>28. Do the Math Again<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Double-check figures and statistics for extra zeros, misplaced numbers or calculation errors.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"29_Check_Quotations\"><\/span>29. Check Quotations<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>It&#8217;s important not to alter what others say when you quote them. If you&#8217;re tidying up a quote by omitting words or clarifying meaning, use&nbsp;<a href=\"https:\/\/www.quickanddirtytips.com\/education\/grammar\/parentheses-brackets-and-braces?page=1\">square brackets and ellipses<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"30_Confirm_Your_Sources\"><\/span>30. Confirm Your Sources<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Check that statistics and quotes are attributed to the correct source.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Format_Consistently\"><\/span>Format Consistently<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Here are some proofreading tips and tricks to ensure consistent formatting. Focus on one element at a time.<\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Use+these+%23proofreading+tips+and+tricks+to+ensure+consistent+%23formatting+in+your+writing.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">Use these proofreading tips and tricks to ensure consistent formatting in your writing.<\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Use+these+%23proofreading+tips+and+tricks+to+ensure+consistent+%23formatting+in+your+writing.&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"31_Watch_the_Style_of_Your_Numbers\"><\/span>31. Watch the Style of Your Numbers<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Look at each number. Are measurements written in the right format? Are you using the percentage symbol, if required, instead of the word? Don&#8217;t forget the rules for spelling out numbers from one to nine.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"32_Check_Each_Header\"><\/span>32. Check Each Header<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Now, review the headers. Make sure each one is assigned the appropriate heading level, written in proper case (title or sentence), and punctuated as required.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"33_Review_Bullets_and_Lists\"><\/span>33. Review Bullets and Lists<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Review each list for consistency according to your internal style guide. Do the bullets need to be preceded by a colon? Should each point be capitalized? Make sure all lists are parallel.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"34_Look_Over_Each_Table\"><\/span>34. Look Over Each Table<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Check the content in each cell of a table for alignment (left, right or center), capitalization and punctuation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"35_Inspect_the_Footnotes_and_Endnotes\"><\/span>35. Inspect the Footnotes and Endnotes<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Confirm that each superscript in the body text has a matching reference. Footnotes and endnotes should be formatted in a consistent style.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"36_Check_the_Numbering\"><\/span>36. Check the Numbering<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Mistakes can easily crop up when there&#8217;s numbering in a document. Carefully review any numbered chapters, sections, headers, lists, footnotes and endnotes to ensure that numbering is sequential.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"37_Review_Cross-References\"><\/span>37. Review Cross-References<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>During edits, sentences can be moved or deleted. If you&#8217;re referring to a specific section, chapter or appendix, make sure you&#8217;re sending the reader to the correct place.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_Final_Steps\"><\/span>The Final Steps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>You&#8217;re almost done! Here are a few other things to keep in mind.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"38_Be_Consistent_With_Your_Edits\"><\/span>38. Be Consistent With Your Edits<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Any changes you make during proofreading must be applied consistently. The search function is handy for finding all instances of a certain word, but it&#8217;s a good idea to manually review changes instead of using a universal replace.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"39_Make_Sure_the_Links_Work\"><\/span>39. Make Sure the Links Work<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Click on each link in the document to make sure it&#8217;s not broken and takes readers to the correct web page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"40_Perform_One_More_Check\"><\/span>40. Perform One More Check<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>When you&#8217;ve finished proofing and making corrections, do one more review. Mistakes can slip in when you&#8217;re making changes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-post-width\"><img loading=\"lazy\" decoding=\"async\" width=\"730\" height=\"365\" src=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Final-Steps-Proofreading-Process-730x365.jpg\" alt=\"Final-Steps-Proofreading-Process\" class=\"wp-image-29704\" srcset=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Final-Steps-Proofreading-Process-730x365.jpg 730w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Final-Steps-Proofreading-Process-320x160.jpg 320w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Final-Steps-Proofreading-Process-768x384.jpg 768w, https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/Final-Steps-Proofreading-Process.jpg 1024w\" sizes=\"(max-width: 730px) 100vw, 730px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Sharpen_Your_Proofreading_Skills\"><\/span>Sharpen Your Proofreading Skills<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Proofreading is an essential part of the writing process and helps ensure that your work is of the highest quality. Here are ways to develop your proofreading skills over time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"41_Make_a_Checklist\"><\/span>41. Make a Checklist<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Always review feedback from editors, clients and project managers to see where you can improve. Prepare for your next proofreading session by making a list of things you struggle with. Go through your list and look for these mistakes before submitting your next piece.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"42_Create_a_Proofreading_Routine\"><\/span>42. Create a Proofreading Routine<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Not all proofreading techniques work for each writer. Experiment with different strategies and find the ones that suit your style of working. The important thing is to establish a routine so proofreading becomes a habit.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"43_Read_Critically\"><\/span>43. Read Critically<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Gain inspiration from great writing. Look at well-written articles to see how the author has constructed sentences and used punctuation. Try to understand the fundamentals of strong writing so you can incorporate these into your own work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"44_Commit_to_Lifelong_Learning\"><\/span>44. Commit to Lifelong Learning<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Brush up on your knowledge by reading grammar and style guides to learn new rules. Purdue University&#8217;s Online Writing Lab has a series of video lectures\u00a0and\u00a0<a href=\"https:\/\/owl.purdue.edu\/owl_exercises\/index.html\">online exercises<\/a>\u00a0to practice what you&#8217;ve learned. To really elevate your skills, take an\u00a0<a href=\"https:\/\/www.udemy.com\/topic\/proofreading\/\">online course<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"45_Remember_Its_a_Process\"><\/span>45. Remember, It&#8217;s a Process<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>If you&#8217;re overwhelmed, take a step back and remember that proofreading is like any skill. Keep practicing and developing your techniques, and over time, you&#8217;ll be delivering flawless copy like a pro.<\/p>\n\n\n\n<p><em><strong>ALSO<\/strong><\/em>&nbsp;\u2013&nbsp;<a href=\"https:\/\/www.crowdcontent.com\/blog\/2020\/12\/10\/what-is-active-voice-in-writing\/\">What is Active Voice in Writing?<\/a><\/p>\n\n\n\t\t<div class=\"ss-ctt-wrapper ss-ctt-style-4\" data-ss-post-id=\"29680\" data-nonce=\"f285974be7\">\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Remember+that+%23proofreading+is+like+any+skill.+Keep+practicing+and+developing+your+techniques%2C+and+over+time%2C+you%27ll+be+delivering+flawless+copy+like+a+pro%21&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-tweet\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">Remember that proofreading is like any skill. Keep practicing and developing your techniques, and over time, you&#8217;ll be delivering flawless copy like a pro.<\/a>\n\n\t\t\t<a href=\"https:\/\/twitter.com\/intent\/tweet?text=Remember+that+%23proofreading+is+like+any+skill.+Keep+practicing+and+developing+your+techniques%2C+and+over+time%2C+you%27ll+be+delivering+flawless+copy+like+a+pro%21&#038;url=https%3A%2F%2Fwww.crowdcontent.com%2Fblog%2Fwp-json%2Fwp%2Fv2%2Fposts%2F29680&#038;via=crowdcontent\" class=\"ss-ctt-link\" data-title=\"Click to Tweet\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t<span>Click to Tweet<\/span>\n\t\t\t\t<svg class=\"ss-svg-icon\" aria-hidden=\"true\" role=\"img\" focusable=\"false\" width=\"32\" height=\"32\" viewBox=\"0 0 24 24\"><path d=\"M18.244 2.25h3.308l-7.227 8.26 8.502 11.24H16.17l-5.214-6.817L4.99 21.75H1.68l7.73-8.835L1.254 2.25H8.08l4.713 6.231zm-1.161 17.52h1.833L7.084 4.126H5.117z\"><\/path><\/svg>\t\t\t<\/a>\n\n\t\t<\/div><!-- END .ss-ctt-wrapper -->\n\n\t\t","protected":false},"excerpt":{"rendered":"<p>One of the best ways to boost your credibility as a writer is to deliver pristine copy. Online grammar tools and spellcheckers can only do so much, however, so we&#8217;ve compiled some essential proofreading tips and tricks. Proofreading requires a serious commitment of time and attention to detail, but it pays off in the long [&hellip;]<\/p>\n","protected":false},"author":283,"featured_media":29683,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_stopmodifiedupdate":false,"_modified_date":"","footnotes":""},"categories":[1],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>45 Proofreading Tips and Tricks for Error-Free Copy - Crowd Content - Blog<\/title>\n<meta name=\"description\" content=\"One of the best ways to boost your credibility as a writer is to deliver pristine copy. Online grammar tools and spellcheckers can only do so much,\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"45 Proofreading Tips and Tricks for Error-Free Copy - Crowd Content - Blog\" \/>\n<meta property=\"og:description\" content=\"One of the best ways to boost your credibility as a writer is to deliver pristine copy. Online grammar tools and spellcheckers can only do so much,\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/\" \/>\n<meta property=\"og:site_name\" content=\"Crowd Content - Blog\" \/>\n<meta property=\"article:published_time\" content=\"2021-01-07T20:09:07+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-04-25T10:35:23+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/45-Proofreading-Tips-and-Tricks-for-Error-Free-Copy-Header.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"730\" \/>\n\t<meta property=\"og:image:height\" content=\"354\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Meghan McKenzie\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Meghan McKenzie\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/\",\"url\":\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/\",\"name\":\"45 Proofreading Tips and Tricks for Error-Free Copy - Crowd Content - Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.crowdcontent.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.crowdcontent.com\/blog\/content-marketing\/45-proofreading-tips\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.crowdcontent.com\/blog\/wp-content\/uploads\/sites\/16\/45-Proofreading-Tips-and-Tricks-for-Error-Free-Copy-Header.jpg\",\"datePublished\":\"2021-01-07T20:09:07+00:00\",\"dateModified\":\"2024-04-25T10:35:23+00:00\",\"author\":{\"@id\":\"https:\/\/www.crowdcontent.com\/blog\/#\/schema\/person\/0db33900ead676aa00d506361036c691\"},\"description\":\"One of the best ways to boost your credibility as a writer is to deliver pristine copy. 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